YOU WILL BE HELD RESPONSIBLE FOR THE FOLLOWING INFORMATION
So, please read it carefully before you complete the registration form…
The Auburn Panhellenic Council and Auburn Greek Life have been closely monitoring the COVID-19 developments and its potential impact on our fall recruitment experience. We also reviewed recommendations from the National Panhellenic Conference (NPC), the governing body of the 26 member organization sororities, who recently released a Recruitment Contingencies Task Force Report encouraging the use of virtual and/or in-person recruitment with physical distancing guidelines. In collaboration with Greek Life, chapter leadership, advisors, campus partners, and NPC representatives, Auburn Panhellenic revised the recruitment format to enhance the safety of our community. As we await Auburn University’s announcement about fall instruction, we wanted to share Panhellenic’s plan for Primary Recruitment.
Revised Schedule and Format
The revised dates for Primary Recruitment are August 8-15. Plans include three options for virtual and in-person rounds:
Option 1: Normal Operations
Virtual: Ice Water Teas & Philanthropy Rounds
In-person: Sisterhood & Preference Rounds
Option 2: Elevated Risk
Virtual: Ice Water Teas, Philanthropy, and Sisterhood Rounds
In-person: Preference Round
Option 3: Immediate Risk
All Virtual Rounds
Our hope is to utilize Option 1. However, we will adhere to Auburn University and relevant federal, state, and local guidelines, keeping the health and safety of our community at the forefront of any decisions made. If there is an elevated risk, or immediate risk, we will move to option 2 or option 3, respectively.
Information about Bid Day
While Bid Day is tentatively scheduled for August 15, the specific details are still being finalized. Due to health and safety concerns, we are not able to host parents, families, and other guests at Bid Day activities. This was not an easy decision, but we feel this is the safest way to allow our potential new members and their new sisters to have a Bid Day experience.
For the most up to date information about Auburn University’s response to COVID-19 visit the University’s website at https://ocm.auburn.edu/news/coronavirus/.
WHAT DOES THIS MEAN FOR ME AS A POTENTIAL NEW MEMBER (PNM)?
Recruitment kickoff is tentatively scheduled for August 7, after the last PNM move-in time. (Specific time and other details TBA).
Assuming we utilize Option 1,
Ice Water Teas will happen via pre-recorded videos from both the PNMs and the chapters. Guidelines and instructions for the PNM videos are available on our website and in the application. We recommend PNM videos be submitted by July 9.
Philanthropy Round will happen virtually. Chapters will prepare pre-recorded videos that PNMs will watch, and PNMs will have the opportunity to speak directly with chapter members during this round, via a video call.
Recruitment Week Guidelines:
Masks will be required for both PNMs and active chapter members during all in-person rounds of recruitment.
- There will be the option for PNMs who are at a higher risk for severe illness or immunocompromised to participate in recruitment via a fully virtual experience. Should a PNM experience any COVID-19 symptoms, or test positive during the recruitment process, there will be an option to complete the recruitment experience process virtually.
- There will be a thorough cleaning of the recruiting spaces in between parties.PNMs will still receive a t-shirt to wear for Philanthropy Round, as well as a hard copy of the PNM Handbook. Due to this, as well as additional costs for recruitment, some of which are still unknown given the circumstances, we will maintain the No Refund Policy for recruitment registration.
- While Auburn University Panhellenic does not require a minimum GPA to participate in recruitment, the individual chapters do have their own grade requirements. Based on the information the average minimum GPA requirement for pledging tends to be around a 3.2, but some sororities have cutoffs that are higher. The all sorority GPA is usually above a 3.2. In some circumstances, however, women with GPAs below the requirements do receive bids, but please be advised that having grades below the requirements do limit your chances of pledging.
- If you register by 11:59 pm on July 9th the recruitment fee will be $80.00. From July 10th until 11:59 pm on July 29th, online registration will still be available, but at a cost of $150.00. Beginning July 30th registration will only be available by calling our office at 334-844-4600 and will cost $300.00. A t-shirt is included in your recruitment fee. Additional shirts may be ordered at a price of $12.00. This can be done on your registration form. All recruitment and t-shirt fees will be posted to your bursar’s account, so please don not send us any money.
- Once you submit your application, your recruitment and t-shirt fees will not be refunded, even if you do not come to recruitment. So, be sure you really want to participate before you sign up.
- You should register for recruitment only once. Do not register once and then register again later with changes. Once you register, the sororities receive the information you send in and have begun working with your application and it creates a great deal of confusion when someone tries to register more than once and submit changes. The final online registration deadline is not until July 29th, so you have plenty of time to gather the correct information and register correctly only once rather than register and then send in corrections. Make sure that the information you submit is correct and that you print out a copy for your records.
- When you fill out your registration, be sure to capitalize and spell correctly. The information you submit is sent to the sororities as is, so if you type in all-caps or if you do not capitalize, that is the information that the sororities see. So, be sure to submit your information in a format that you would be proud of.
- You should not register until you have your final, complete high school transcript. Your transcript can be the unofficial one, we do not need a copy of your official transcript. It is best for you to turn in the correct one the first time rather than submit a late one or a different one later. You will need to know your final high school GPA for your registration. We ask that you report it on a 4.0 scale. Weighting for honors and AP classes is allowed. So, get that ready before you begin.
- Before sending in your transcript, check over it for your social security number. We do not need that for anything, so you should mark over it with black marker or white it out before submitting your transcript.
Be prepared with these things before you begin registration:
- Note your username and password. When you register, you will create a username and a password for yourself. We will not be able to look them up for you, so make sure you keep track of that information. You can log back in and make changes as you need to once your registration is complete.
- Use Google Chrome, if you can, and enable all cookies on your browser. Make sure your browser has cookies enabled before clicking on the registration link. Otherwise, your application may not submit. Take this important step to ensure you do not have to retype everything. Keep in mind that our recruitment registration is stored in a different place. So, enabling cookies for this site only will not work. Enable all cookies. When you are finished registration, change your setting back to the original state.
- Your resume information. You will be asked general contact information for you and at least one parent. Also, be ready to report all activities (school, church, community…) from your high school years (and college years if applicable). You will need to know your Auburn email address and student ID number. Since this is the official place that your recruitment information is housed, it is important that you submit the information carefully and correctly. Do not put “See Resume.” You will not upload a resume, but we will need the information inputted from it.
- Your high school transcript and any applicable college transcripts in an electronic copy. The sororities look carefully at each person’s GPA. Providing a copy of each class you took helps them do this. Get a copy of your transcript (it is OK if it is marked unofficial) and make sure to mark out your social security number if it appears on there. We do not need your social security number for anything. The transcript is the best thing, but a final report card will suffice if it has the final cumulative GPA on it. Scan the pages into one document, even if it is more than one transcript. There is a portion of the application where you will attach the transcript to your application.
- You have the option to upload a photo, if you choose to. With such a large group of potential members, the sororities use photographs for identification purposes. You will have the opportunity to upload one photo in the “Upload Image” section. The maximum file size is 1 MB. It does not have to be professionally taken. It can be head only, head to toe, or anything in-between. Any type of pose is fine. If you submit a photo, make sure that it does not have anyone else in it. Also, it should look like you. If you had long curly hair in high school, but you have cut it and straightened it, submit a photo with short, straight hair to prevent a case of mistaken identity.
- Review the list of sororities to know whether you are a legacy. Each sorority has its own definition of who their legacies are. It is OK to report any family relationships you want, but only the relationships listed here are officially considered legacies. The registration form will ask you to provide the name, school and sorority of the relative. Some people think it is smart to leave legacies off of the registration, but ask the relative to send a letter to the chapter about the legacy status. This is not smart. When someone lists a legacy connection, only that sorority sees it. If you want the sorority to consider you as a legacy, you must indicate this on your registration.
- Be prepared to complete the t-shirt portion of the application. The registration fee provides one shirt to each potential member. The shirts will be worn during philanthropy round, which is a two- day round. Some potential members choose to get only one shirt and wear it both days, but others choose to purchase an extra shirt ($12) so they will have a fresh one on hand for day 2 of the round. The order for recruitment shirts will be placed July 10. So, only people who have registered by July 9 will be able to order additional shirts. While we will order additional shirts for those women who register after July 9, we can not guarantee that every size and color will be available. Each of the shirts we have left will be sold for $12 cash, so if you would like another shirt and miss the opportunity to order online, you can still order one once you arrive to campus. See below for the shirt color options.
- *NEW* Be prepared to answer three questions once you enter the website. You will be asked to answer three questions on your recruitment registration, so make sure you are prepared to answer them before you register. We recommend answering the questions in 200 words or less. These questions are built in to our registration this year because the chapters want to learn more about you and your personality before recruitment even starts! Below are the questions to have prepared:
- A part of membership is the social building of friendships and sisterhood. What are you looking for in a group of friends?
- What goals do you have for yourself during your undergraduate years?
Next up, the personality question. You will chose ONE of these questions to answer. We recommend answering the question in 200 words or less. Below are the question options:
- If you could meet anyone who would it be and why?
- If you could live in a TV show or book which one and why?
- If you could travel anywhere in the world where would you go and why?
- “NEW* Be prepared to upload a short video showcasing your personality. The last new element of our recruitment registration, which we are SO excited about, is the video upload portion. Our chapters want to get to know you through a short video that answers a brief prompt. Click this link to learn more information about the prompt and some video instructions. Once you register for recruitment, you will have the opportunity to upload the video. Make sure you click on the instructions once you are in the recruitment registration to learn how to upload the video. The video upload site will be different than the recruitment registration site, so make sure you finish your registration and then upload your video using the instructions that will be linked in the recruitment registration
Please call the Greek Life Office (334) 844-4600 any time between 7:45 am and 4:45 pm Central Time Monday to Friday with any questions.
If you want to get our latest announcements, be sure to follow us on Facebook and Instagram!